Blog Post

Common HIPAA violations

Common HIPAA violations if not acknowledged and mended quickly can lead to severe implications. Hardly a day passes by without an announcement report of an infirmary, fitness scheme, or medical health professionals committing HIPAA violations. However, do you know what are HIPAA violations and what happens when a violation occurs? Let us know more about it.

What is a HIPAA Violation?

The Health Insurance Portability and Accountability Act (HIPAA) of 1996 is a significant chunk of regulation initiated to facilitate the management of health facilities, eliminating wastage, avoiding healthcare conspiracy, and ensuring that workers could retain healthcare range while doing their job.


There have been outstanding improvements to HIPAA to enhance confidentiality safeguards for patients and fitness program fellows over the years, which help to avoid common HIPAA violations in the workplace, guarantee healthcare information is protected, and the confidentiality of patients is safeguarded. Those improvements comprise the HIPAA Privacy Rule, HIPAA Security Rule, HIPAA Omnibus Rule, and the HIPAA Breach Notification Rule.


A HIPAA infringement is a defeat to adapt with any characteristic of HIPAA standards and requirements detailed in 45 CFR Parts 160, 162, and 164. The integrated book of HIPAA regulations publicized by the Department of Health and Human Services Office for Civil Rights moves to 115 pages and comprises numerous requirements. There are many manners in which HIPAA Rules can be disobeyed, though the most typical common HIPAA violations in healthcare are:

  1. Prohibited revelations of protected health information (PHI)
  2. Unofficial sending of PHI
  3. Inappropriate discarding of PHI
  4. negligence to perform a risk analysis
  5. negligence to regulate harms to the privacy, quality, and accessibility of PHI
  6. negligence to execute precautions to assure the confidentiality, integrity, and availability of PHI
  7. negligence to retain and regulate PHI access logs
  8. negligence to deliver patients with replicas of their PHI on the proposal
  9. negligence to execute access controls to restrict who can perceive PHI
  10. negligence to cancel accessibility rights to PHI when not necessary
  11. The revelation of more PHI than is essential for a specific job to be accomplished.
  12. negligence to give HIPAA coaching and safety comprehension coaching
  13. Robbery of patient documents is one of the most common HIPAA violations in hospitals
  14. Unofficial discharge of PHI to people not approved to obtain the data
  15. Partaking of PHI by online or through social media without authorization
  16. Mangling and mailing PHI to those who should not receive it
  17. Sending PHI via texts
  18. negligence to encrypt PHI or utilize an option, the comparable criterion to deter unofficial access/disclosure
  19. negligence to instruct a personal (or the Office for Civil Rights) of a safety occurrence encompassing PHI within 60 days of finding a violation
  20. negligence to report compliance actions
  21. Explaining companions or families about patients in the hospital
  22. Talking over private health data in the hospital's social regions, including the aisle of a hospital, a lift or the cafe
  23. Communicating private health data over the mobile in a public area
  24. Leaving your computer on or a computer system that contains private health information

These are some of the common HIPAA violations by healthcare employees.

HIPAA rules for "need to know" involve

The security warden in a medical organization must remember the name and compartment figure of patients to lead the way to visitors. It is permitted; but, any other data, such as diagnosis or medication, is not to be revealed. A nurse requires a permit to private health information for the clients in their department but not for any patients that are not in that department.

HIPAA regulations for "minimum necessary" include

  1. A health insurance company will need information about the number of visits the client had; but, isn't permitted to view the full client account.
  2. Permitting members of the media to talk to a patient in a substance abuse faculty.
  3. Encompassing personal health information in an email sent over the Internet.
  4. Disclosing data about juveniles without the approval of a parent or doctor.

How are HIPAA violations uncovered?

Several HIPAA violations are found out by HIPAA-covered entities through inspections. Superintendents may recognize workers who have infringed HIPAA Rules, and workers frequently self-report HIPAA violations and probable infringements by colleagues.


The HHS' Office for Civil Rights is the fundamental enforcer of HIPAA Rules and examines grievances of HIPAA infringements documented by healthcare workers, patients, and health plan members. OCR also examines all covered entities who document infringements of more than 500 records and performs inspections into specific minor violations. OCR also performs occasional audits of HIPAA covered entities and enterprise affiliates.


The state attorneys general also have the strength to examine infringements and scrutinized that are frequently performed due to objections about probable HIPAA offenses and when documents of breakings of patient records are obtained.

What are the fines for infringement s of HIPAA Rules?

The fines for infringement of HIPAA Rules can be serious. State attorneys general can issue fines up to a maximum of $25,000 per infringement classification, per calendar year. OCR can distribute charges of up to $1.5 million per infringement category, per year. There is a possibility of fines worth a million dollars, and they have already been issued in the past. A prison term for violating HIPAA is probable, with some infringement holding up a fine of up to 10 years in lockup.

Sources for information

If you are glancing for particular data about HIPAA or certain medical circumstances, these reserves give more comprehensive data about the regulation and what it does or do not cover:


National Institutes of Health: Educational encompassing pdf format files with the substantial HIPAA terminology, Office for Civil Rights HIPAA Guidance, HIPAA Privacy Rule, judgment devices for Medicare and Medicaid aids, and the ultimate HIPAA Enforcement Rule.


HHS Frequently Asked Questions:HHS HIPAA Complaints-Detailed information on how to file a grievance with the HHS Office for Civil Rights about a HIPAA breach. If you have doubts about how HIPAA might or might not pertain to your certain medical circumstance, you can retain your confidentiality by inquiring your medical care provider, studying the HHS Frequently Asked Questions, or contact us at Compendious Med Works.


Hence, being aware of these common HIPAA violations can truly safeguard you from imprisonment or fine. It is always good to be informed.